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Executive Assistant to Global Head of Human Resources
Job#: 457443
Positions: 1
Posted: 09/05/2017
Job Type: Full Time
Location: Danvers, MA
Department: Human Resources
Salary: Commensurate with Experience
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Job Description
Job Responsibilities:
The Executive Assistant to the Vice President, Human Resources will provide administrative, project and event support.  As a critical member of the HR team and partner to the VP, he/she will be responsible for heavy calendar management, team meetings, corporate events, travel, expenses, reporting and research. Successful candidates will be positive, proactive, collaborative, extremely organized, fast-paced, and experienced supporting executives and Board of Directors members

Primary Responsibilities:
Provide broad administrative support to the VP of Human Resources
Manage Compensation Committee meetings
Back up to CEO and Board of Directors as needed
Prepare agendas, coordinate team meetings, corporate events, training sessions
Coordinate all national and international travel and speaking arrangements; prepare expense reports accordingly
Take and transcribe minutes of various meetings
Edit communications including email, power point presentations and newsletter
Collaborate with all Executive Assistants and implement best practices
Interact with all other departments to effectively and efficiently conduct special projects and assignments
Order office and other supplies as needed
 
Skills/Requirements
Job Qualifications:
Must have a minimum of five years or prior administrative experience supporting at the executive level. Experience with Board of Directors preferred
Able to work independently and handle a wide variety of situations 
Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information
Very strong proficiency in Microsoft Excel and PowerPoint is required, with a creative eye for improving existing presentations
Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required
Must have strong initiative, self-motivation and high standards
Demonstrate a professional, positive, and approachable demeanor in working and effectively communication with a diverse group of people
Exceptional organizational, time management and problem-solving skills
Ability to juggle multiple task with accuracy and achieve deadlines under pressure
Must have outstanding attention to detail
Ability to adapt to changing priorities in a deadline-driven environment
Must be proactive and have a strong follow-through
Excellent written and verbal communication skills 
 
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