Abiomed
Executive Assistant
Job#: 444899
Positions: 1
Posted: 05/25/2017
Job Type: Full Time
Location: Danvers, MA
Department: Supply Chain
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Job Description

Would you describe yourself as highly organized and always on top of things? Do you get tasks done before other people even know that there is a task? Are you able to smile while finalizing a power point presentation, having someone on the phone and answering your manager next door, all at the same time? Do you enjoy interacting with high level executives and shop floor employees of diverse backgrounds?

Also: do you like bagels and Jeopardy?

 

If the answer to all of those questions is yes, you should apply. Right now!

 

Job Responsibilities:

 

The Executive Assistant will provide administrative support to the VP of Global Manufacturing & Supply Chain at ABIOMED. Duties will include coordination of manufacturing meetings and events, calendar management, travel arrangements, project management, and handling confidential information.

 

Principle Duties and Responsibilities:

 

·       Coordinate department specific meetings, events and presentations, prepare agenda, attend meetings and subsequently follow-up on significant and timely matters 

·       Coordinate all national and international travel and speaking arrangements; prepare expense reports accordingly

·       Provide administrative, telephone support and calendar management for the VP as needed

·       Maintain and update all departmental files

·       Take and transcribe minutes of various meetings

·       Prepare PowerPoint presentations as needed

·       Maintain departmental organizational chart

·       Provide administrative support such as coordination of files, purchase orders, schedules and special projects to the VP’s direct reports, as well as provide assistance to all departmental colleagues

·       Interact with all other departments to effectively and efficiently conduct special projects and assignments 

·       Order office and other supplies as needed.

·       Assist other administrative assistants and clerical staff as needed

·       Provide back-up receptionist support as required

 





Skills/Requirements

·       High School graduate or equivalent is required.  AA’s degree preferred

·       Must have 5-10 years of prior administrative experience supporting at the VP level

·       Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues

·       Proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook) is required

·       Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required

·       Must have strong initiative, self-motivation and high standards

·       Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people

·       Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information

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