Student Services Administrative Assistant
2023-2024 School Year
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Job Description
To provide effective administrative assistance and support to the Office of Student Services as well as other team members, to include the school psychologist, under the guidance of the Director of Student Services.
Primary Responsibilities:
? Overall management of the Student Services office
? Provide effective administrative assistance to the Director of Student Services
? Manage the calendar scheduling for the Director of Student Services and other team members
? Maintain and use student databases to access and deliver information
? Organize events as assigned
? Support the annual budgeting process including preparing yearly purchase orders, where needed
Required Qualifications:
? Minimum of a high school diploma or equivalent
? College or professional degree preferred
? Previous experience working in an educational institution preferred
? Powerschool and Google Suite related experience would be highly advantageous
? Tactful and professional front office skills
? English speaker with exceptional verbal and written communication skills
Schoolwide Responsibilities:
? Openly support and abide by all school policies and procedures
? Model ASD ‘Core Values’ in interactions with the school community
? Represent the skills and attitudes of global citizenship, antiracism and intercultural sensitivity and proactivity
? Eager and willing to work in a collaborative team environment
? Demonstrate commitment to personal continuous professional growth and development
? Represent ASD with students, parents, colleagues, and broader school community in a professional manner
? Take on other duties as assigned by the immediate supervisor
Knowledge, Skills & Abilities:
? Knowledge and proficiency using productivity software packages (i.e. Microsoft Office Suite, Google Suite, etc.)
? Self-Starter, self-assertive and proactive
? Have flexibility in working with different departments
? Well-organized and efficient
? Pleasant and patient in dealing with faculty, students and parents
? Accuracy with inputting database information
? Have ability to pay close attention to details
? Must be aware at all times of confidentiality
Terms of Employment
This position is classified as a non-sponsored support staff position and reports to the Director of Student Services. General working hours are from 7:45 am - 3:45 pm, Monday through Thursday and 7:45 am - 12:45 pm (on site) & 2:30 pm - 3:45 pm (flexible) on Fridays. In some cases, flexibility with work hours is requested to meet the needs of the role. This position stipulates 196 working days.
ASD is deeply committed to the safeguarding and promotion of student welfare. Background checks will be conducted on all shortlisted candidates.
