Middle School Counseling Office Administrative Assistant (tentative)

2022-2023 School Year


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Job Description

The Middle School Counseling Administrative Assistant provides general clerical support, ensuring the efficiency of the Middle School Counseling Office. He/she will serve as a member of the Middle School team and works under the supervision of the Middle School Principal.

Primary Responsibilities:

?      Responds to telephone inquiries concerning general guidance counseling activities

?      Assists in planning and scheduling department activities; maintains department/office records and fiscal information for control purposes, such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports

?      Prepares survey to gather statistical data for counseling office

?      Prepares school profile and other counseling office duties including, but not limited to, confidential memoranda, exams, class outlines, reports, schedules, and letters

?      Organizes and maintains internal records and filing systems

?      Prepares agendas; schedules facilities; records and prepares minutes

?      Handles sensitive and confidential student records information

?      Assists school counselors in establishing and maintaining student records

?      Compiles, records and updates routine reports as necessary

Schoolwide Responsibilities:

?      Openly support and abide by all school policies and procedures

?      Model ASD ‘Core Values’ in interactions with the school community

?      Represent the skills and attitudes of global citizenship, antiracism and intercultural sensitivity and proactivity

?      Take on other duties as assigned by the immediate supervisor

Required Qualifications:

?      Minimum of a high school diploma or equivalent

?      Exceptional English speaking skills

?      Full understanding and support of the school's philosophy

?      Prior experience in an educational setting preferred

Terms of Employment:

This position is classified as a support staff position and reports to the Elementary School Principal. General working hours are from 7:45 am - 3:45 pm, Monday through Thursday and 7:45 am - 12:45 pm (on site) & 2:30 pm - 3:45 pm (remote) on Fridays. An annual limited period contract will be issued stipulating 196 working days within the year, as per the school’s published calendar.

ASD employees are responsible for safeguarding and promoting the welfare of students. All employees agree to abide by all child protection policies and procedures and agree to participate in all child protection training as mandated by the School as a condition of employment.

Criminal background checks will be conducted on all candidates prior to confirmation of employment.