Middle School Office Coordinator

2022-2023 School Year


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Job Description

      The Middle School Office Coordinator provides general clerical support, ensuring the efficiency of the Middle School Office. He/she will serve as a member of the Middle School team and will work under the supervision of the Middle School Principal.

Primary Responsibilities:

?      Maintains, updates and initiates actions of regular school calendar events

?      Acts as reception for Middle School Office by answering telephone, providing information/assistance, scheduling appointments and greeting visitors

?      Maintains PowerSchool database management

?      Produces Middle School Student and Faculty Bulletin

?      Maintains and updates Middle School Documents (8 Day Rotation Schedule, Master Schedule, Advisory Team and Department Lists, Emergency Folders)

?      Manages student attendance

?      Produces Academic Alerts, Attendance and Tardy Reports

?      Secures facilities bookings and prepares logistics for special events and meetings

?      Arranges Sub Folders for each teacher and maintains them with necessary updates

?      Updates school website and Connect page with current information

?      Coordinates with Communications office to produce Middle School messages in ASD News

?      Maintains overall management of the Middle School Office

?      Works with K-12 substitute coordinator and assists in maintaining relevant up-to-date reports and lists

?      Maintains and uses student databases to access and deliver information

?      Organizes Middle School events

?      Supports the annual budgeting process including preparing yearly purchase orders

?      Responds to telephone inquiries concerning general Middle School activities

?      Assists in planning and scheduling department activities; maintains department/office records and fiscal information for control purposes, such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports

?      Prepares school profile and other duties including, but not limited to, confidential memoranda, exams, class outlines, reports, schedules, and letters

?      Organizes and maintains internal records and filing systems

?      Handles sensitive and confidential student records information

?      Assists principals in establishing and maintaining student records

?      Compiles, records and updates routine reports as necessary

Schoolwide Responsibilities:

?      Openly support and abide by all school policies and procedures

?      Model the ‘Core Values’ in interactions with the school community

?      Eager and willing to work in a collaborative team environment

?      Exhibit a professional attitude at all times

?      Demonstrate commitment to personal continuous professional growth and development

?      Represent ASD with students, parents, colleagues, and broader school community in a professional manner

?      Liaise with supervisor, taking on tasks as assigned

Required Qualifications:

?      Minimum of a high school diploma or equivalent

?      College or professional degree preferred

?      Previous experience working in an educational institution preferred

?      Powerschool and Google Suite related experience would be highly advantageous

?      Tactful and professional front office skills

?      English speaker with exceptional verbal and written communication skills

Knowledge, Skills & Abilities:

?      Works well under pressure, with the ability to take initiative and maintain a flexible schedule

?      Well-organized, detail oriented, with multitasking ability

?      Pleasant and patient in dealing with faculty, students and parents

?      Experience in making travel arrangements

?      Accuracy in creating and maintaining databases

Terms of Employment:

This full-time position is classified as a non-sponsored support staff position. General working hours are from 7:45 am - 3:45 pm, Monday through Thursday and 7:45 am - 12:45 pm (on site) & 2:30 pm - 3:45 pm (remote) on Fridays. An annual limited period contract will be issued stipulating 201 working days within the year, as per the school’s published calendar.

ASD employees are responsible for safeguarding and promoting the welfare of students. All employees agree to abide by all child protection policies and procedures and agree to participate in all child protection training as mandated by the School as a condition of employment.

Criminal background checks will be conducted on all candidates prior to confirmation of employment.