Project Manager
Immediate
Actions
Share This Job
Job Description
The High School requests clerical support on a project basis to coordinate the logistics and preparation of the High School INSPIRE program. The requirement will be for up to 4 hours per day with on campus and remote work options (hybrid), with the prior arrangement and approval of the High School administration. The total commitment will be from May 15 through June 15 then again from August 15 through December 15 and payment will be according to Office Coordinator salary scale, maximum entry and payable on a per diem basis (half time per day).
Responsibilities
? Coordinate logistics for HS Inspire trip (November 18 - 23, 2023)
? Work with providers and our school travel agent to coordinate flights and other transportation
? Coordinate communication with chaperones and Administrators in Charge (AIC) to ensure consistency
? Assist in managing the sign-up process
? Oversee the process to update parent consent forms, distribute them to families, and collect them
? Coordinate parents and student meetings related to INSPIRE trips beginning in the fall
? Liaise with trip providers to ensure trip logistics are clearly communicated to teachers, students, and parents
? Connect AICs with the Health Office to ensure distribution of medical kits and student health information is well-known to all adults supervising the trips
? Support payment for trips in collaboration with the Finance Team
? Manage all INSPIRE related communication between school-home and school-vendors
? Liaise with parents and chaperones during the trips
? Assist with other duties as assigned by the High School Administration
Qualifications:
? Managing complex logistics
? Coordinating group travel arrangements
? Drafting clear and efficient correspondences
? Managing vendors
? Managing travel budgets
? Assessing risks
? Leading projects with minimal or no supervision
Knowledge, Skills and abilities:
? Highly organized
? Excellent communication skills
? Creative problem solver
? Systems thinker
This position reports to the high school administration and requires the flexibility to work at irregular hours. A combination of remote and on-campus presence is expected for this role.
