RFP Specialist

Austin, TX

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Job Description

Summary of Job Title: RFP Specialist

e-MDs RFP Specialist reports to the VP, Strategy and Marketing and collaborates with the Sales and Executive teams to formulate response drafts for Requests for Proposals, Request for Information and general proposal documents.    Under general supervision, the RFP Specialist will ensure responses are a comprehensive match for the requested solution and client and also act a project manager, ensuring timely completion.



Essential Duties and Responsibilities:   

  • Acts as project manager for all proposal requests, managing progress of process and facilitates all reviews
  • Completes proposal responses for a wide range of product categories, ensures all client requirements are met and response complies with guidelines
  • Executes quality checks, ensures response package is appropriately formatted and submitted to client on time
  • Documents and organizes proposal content for continued and future use

Skills & Requirements


  • Exceptionally clear, concise writing skills and ability to position products and services in terms of client need
  • Demonstrated project management skills to keep projects on track through proactive communication, prioritization, problem solving, time/task management
  • Ability to to manage multiple projects, organizations,  as well as a collaborative and cooperative approach to the position
  • Highly proficient with Word, Excel, PowerPoint, Adobe Acrobat


Education and/or Experience or both:

  • Bachelor’s degree in English, Marketing, Business OR equivalent combination of education, training & experience
  • Minimum of 1 to 2 years experience in some combination of the following:
    • Researching and writing responses to RFP tenders
    • Proposal writing
    • Sales or Marketing  collateral creation
    • Understanding of competitive positioning and differentiation
    • IT or Healthcare IT experience preferred