Catering Administrative Assistant

CA - Los Angeles | Operations Support | Catering Admin

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Job Description

The Administrative assistant is an entry-level position aimed at training a bright, talented individual to the Bon Appétit Management culture.  The administrative assistant will be responsible for clerical functions and administrative support of food service program.

MAJOR DUTIES/FUNCTIONS/TASKS:

  • Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Assists management staffs in the administrative tasks and the financial reports using word processing, spreadsheet, database, and/or presentation software.
  • Assists management staffs in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary noticed and labor relations correspondence and proposals.
  • Creates labels, allergen menus, signs, posters, announcements, and other publishes.
  • Opens, sort, and distribute incoming correspondence, including faxes and email.
  • Makes sure that appropriate presentation of food items are present in all serving areas.
  • Prepare responses to correspondence containing routine inquiries.
  • Works effectively and maintain good working relations with co-workers, customers, and Food Service Supervisor.
  • Maintains clean and safe work environment; ability to perform job safely.

MINOR DUTIES:

  • Answer telephones, maintaining proper phone etiquette.
  • Daily walk-through of facility “through the customer’s eyes”.
  • Other duties may be assigned.

Note: Job duties are subject to change as needed.

Skills & Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must have a High school diploma or general education degree (GED); or one to the three months related experience and/or training; or equivalent combination of education and experience.
  • Has a minimum of 2 years in administrative or clerical area. 
  • Ability to perform each essential duty satisfactorily.
  • Has a computer skill with a working knowledge of Microsoft Word, Excel and Power Point.
  • Ability to type at least 40 words per minute (wpm).
  • Ability to make rapid calculations. 
  • Able to speak clearly and listen attentively to staff, peers, supervisors, guests and client.
  • Must have a positive attitude and a willingness to work. 
  • Ability to follow oral and written directions and adapt to changing situations.
  • Ability to interact with diverse and high volume customer base in a friendly and efficient manner.
  • Ability to use the STAFF time clock system properly, and record worked hours for processing. 
  • Ability to deal with problems involving several concrete variables in standardized situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

College Degree is preferred, but not required.