Catering Administrative Assistant

CA - Los Angeles | Operations Support | Catering Admin

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About Bon Appétit Management Company

Bon Appétit Management Company is a diverse, growth-oriented organization. Our goal is to create an environment where all employees feel comfortable with fair and consistent treatment and equal opportunities. Bon Appétit is proud to be an Equal Opportunity Employer. M/F/Disability/Veterans

Job Description

The Administrative assistant is an entry-level position aimed at training a bright, talented individual to the Bon Appétit Management culture.  The administrative assistant will be responsible for clerical functions and administrative support of food service program.

MAJOR DUTIES/FUNCTIONS/TASKS:

  • Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Assists management staffs in the administrative tasks and the financial reports using word processing, spreadsheet, database, and/or presentation software.
  • Assists management staffs in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary noticed and labor relations correspondence and proposals.
  • Creates labels, allergen menus, signs, posters, announcements, and other publishes.
  • Opens, sort, and distribute incoming correspondence, including faxes and email.
  • Makes sure that appropriate presentation of food items are present in all serving areas.
  • Prepare responses to correspondence containing routine inquiries.
  • Works effectively and maintain good working relations with co-workers, customers, and Food Service Supervisor.
  • Maintains clean and safe work environment; ability to perform job safely.

MINOR DUTIES:

  • Answer telephones, maintaining proper phone etiquette.
  • Daily walk-through of facility “through the customer’s eyes”.
  • Other duties may be assigned.

Note: Job duties are subject to change as needed.

Skills & Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must have a High school diploma or general education degree (GED); or one to the three months related experience and/or training; or equivalent combination of education and experience.
  • Has a minimum of 2 years in administrative or clerical area. 
  • Ability to perform each essential duty satisfactorily.
  • Has a computer skill with a working knowledge of Microsoft Word, Excel and Power Point.
  • Ability to type at least 40 words per minute (wpm).
  • Ability to make rapid calculations. 
  • Able to speak clearly and listen attentively to staff, peers, supervisors, guests and client.
  • Must have a positive attitude and a willingness to work. 
  • Ability to follow oral and written directions and adapt to changing situations.
  • Ability to interact with diverse and high volume customer base in a friendly and efficient manner.
  • Ability to use the STAFF time clock system properly, and record worked hours for processing. 
  • Ability to deal with problems involving several concrete variables in standardized situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

College Degree is preferred, but not required.