Executive Assistant

Chicago, IL

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Company Information

Geometry Global is the largest and most geographically complete activation agency of its kind, providing brand marketers with a unique solution for an unmet need: Precision Activation. This proprietary approach focuses on the exact blend of context and content that combine to influence consumer behavior, transforming proven communication techniques and big creative ideas into effective and profitable business growth drivers. With a team of 4000 experts in 56 markets, the global network develops highly compelling marketing programs - informed by data and insights - connecting people with brands at precisely the right times, in the right places, and right ways - making a measurable difference to clients’ businesses.   Launched in June 2013, Geometry Global delivers award-winning creativity and integrated talent across a range of disciplines including Shopper, Relationship, Promotional and Experiential, Trade and Digital Marketing for such brands as Adobe, GlaxoSmithKline, The Coca-Cola Company, Heineken, Unilever and Vodafone.  Geometry Global is part of the WPP group. For more information, visit www.geometry.com.

 

This capable employee provides ongoing support to the General Manager of the Chicago office as well as the executive team. This role is a combination of day-to-day support to this team as well as intermittent support for new business pitches.

Job Description

Specific responsibilities include but are not limited to the following:

 

  • Primary goal to help prepare the managers for key meetings, travel, day to day needs and unplanned events
    • Managing calendars –as determined partner by individual needs
    • Managing travel arrangements
    • Serving as the key communication liaison on their behalf (as determined by each person supported) when needed for booking meetings, scheduling events, etc.
  • Assist in the development of special presentations, pitches and responses to RFIs and RFPs
  • Lead the executional development and coordination of all presentations as it relates senior management needs
  • Development of expense reports for executive team
  • Organization initiatives – contacts, files, case study archiving
  • Preparing for special meetings as requested by senior management—preparing the room, coordinating with IT, ordering food, preparing documents
  • Proactively organize network information and files to provide key individuals with quick access to information used to build decks as needed
  • Closely communicate with the office manager as together you are responsible to back each other up

Skills & Requirements

The ideal candidate will have the following qualifications:

  • 3+ years experience in a similar role
  • Confidential nature with ability to apply discretion throughout 100% of daily interactions
  • Ability to help keep the manager on task, while identifying watch-outs and changing events
  • Extensive Powerpoint, Microsoft Word and Excel background
  • Experience and/or interest in PR, able to draft communication for agency and network
  • Understanding of PC and MAC required
  • Flexibility in schedule and able to work 5-days per week
  • Ability to manage multiple tasks at once
  • Ability to work with various personalities in a professional and productive manner, maintaining a level attitude even during times of pressure

To apply online, please click the following link: https://www.hirebridge.com/v3/application/applink.aspx?cid=6084&jid=216558

 

Geometry Global is an Equal Opportunity Employer that offers competitive salary, comprehensive benefits and great training programs. 

Thank you for your interest in Geometry Global! With the high volume of replies we receive, it is not possible for us to personally respond to all prospective candidates. Please be assured that your resume will be reviewed and you will be contacted if there is an interest in your background and experience.