Executive Assistant

Restaurant Support Center

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Job Description

Cooper’s Hawk Winery & Restaurants is looking for a highly organized, detail-oriented Executive Assistant to support our growing company.  The Executive Assistant will support the Operations, Human Resources and Development teams and handle highly confidential and critical information.  The focus of the administrative support will be primarily on travel coordination for several department heads, managers and team members within the company.  Ideal candidates will function efficiently in a fast-paced professional environment.  The Executive Assistant will provide high-level administrative support and have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines.  The position will be located at our Restaurant Support Center in Countryside, IL.

Other responsibilities include:

  • Screen and prioritize communications from internal and external sources for executives.
  • Manage multiple calendars.
  • Book travel and accommodations for executives and team members.
  • Maintain administrative processes.
  • Handle a variety of personal and professional tasks as assigned.
  • Complete special projects for other members of the executive management team as needed.
  • Handle information requests.
  • Perform clerical functions such as arranging phone calls, correspondence, receiving visitors, arranging meetings. 
  • Manage and process executive expense reports.

Skills & Requirements

Ideal candidates will have:

  • Bachelor’s degree
  • 3+ years of executive assistant experience
  • 2+ years of high volume travel coordination
  • Superior communication skills both written and verbal
  • Strong attention to detail
  • Strong Microsoft Office proficiency (Excel, Word, Powerpoint)
  • Experience using alternative email programs (ex: zimbra, gmail)