Payroll Coordinator

Brooklyn, NY | Administration

Job Description


Under the direct supervision of the Payroll Manager, this position is responsible for assisting the Payroll Manager in all aspects of payroll processes, including but not limited to cutting manual checks, balancing batches, adding Payroll Department Numbers, handling garnishments and child support orders, etc. This position is responsible for administering all payroll operations of the Company in the Payroll Manager’s absence.



  •  Assists Payroll Manager in managing the preparation and processing of all payroll functions including automated and manual payroll functions
  •  Ensures the accuracy of all payroll deductions
  •  Ensures the accuracy and timely filing of all periodic and annual reports and tax returns
  •  Ensures adequate internal controls are implemented and maintained in the payroll system and payroll processing procedures
  •  Maintains necessary payroll-related accounts to provide full disclosure of payroll and benefit deduction information
  •  Ensures accuracy and timeliness of interface of payroll information.
  •  Keeps abreast of, communicates changes to, and ensures compliance with all applicable Federal, State, and district laws, policies, and regulations, including all tax laws and retirement system changes
  •  Prepares or reviews all payroll statements and reports
  • Responds to and resolves complex payroll-related questions, problems, audit issues, and exceptions
  •  Participates in departmental and interdepartmental meetings pertaining to payroll
  •  Solves problems concerning payroll, answers inquiries, and enforces payroll policies
  •  Assists in development of payroll procedures by recommending improvements or changes for greater efficiency
  • Creates, prepares and runs all reports and customization by meeting with managers to analyze requests and offering solutions
  • Maintain customer confidence and protect operation by keeping information confidential
  • Maintain organization’s stability and reputation by complying with legal requirements
  • Maintain safe and clean working environment by complying with procedures, rules and regulations
  • Promotes healthy work environment by coordinating and cooperating with federal, state and local agencies.
  • Contributes to team effort by accomplishing related results as needed


Skills & Requirements




High school diploma or GED required

Bachelor degree preferred



A minimum two years related work experience required



Computer proficiency required

Verbal communications required

Organizational skills required



  • None



  • Knowledge of payroll laws, regulations, systems and internal control standards
  •  Strong time management and interpersonal skills
  •  Strong customer service skills
  •  Ability to plan and organize work with changing priorities
  •  Ability to work within difficult and inflexible deadlines
  •  Ability to establish and maintain effective working relationships with a variety of people
  •  Ability to participate as part of a team
  •  Ability to analyze and resolve problems