Business Analyst

Coxsackie, NY

About Empire Merchants North

Empire Merchants North LLC is a leading distributor of spirits and fine wines. We are the critical link between the companies that produce alcoholic beverages and the retail outlets where they are sold, or the restaurants and pubs where they are consumed.

We are seeking motivated people to join our team in a variety of functions, including education and training, finance, marketing, logistics and operations, delivery, and customer service.

EEO Policy Statement

Empire Merchants North is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Empire Merchants North will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. EEOC’s EEO is the Law poster: http://www1.eeoc.gov/employers/poster.cfm

Empire North's Equal Opportunity Policy an be found here

Job Description

Empire Merchants North is the premier wine and spirits distributor in Upstate New York with roots going back to the end of Prohibition. With more than 700 dedicated associates and state-of-the-art facilities, Empire Merchants North has become synonymous with both service and quality and has earned the loyalty of more than 9,000 area restaurants, bars, hotels, nightclubs, and retail outlets. Empire Merchants North acts as a marketing agent for the brands that we represent and is proud to employ the most knowledgeable and well-equipped sales force in Upstate New York.

We are seeking a high energy, motivated  Business Analyst in our Coxsackie, NY location.

I. POSITION SUMMARY

Computes, classifies, records and verifies numerical data for use in maintain accounting records by performing the following duties:

II. ESSENTIAL POSITION RESULTS

• Setup of Supplier Accounts and Billing

• Setup of Supplier Agreements as necessary

• Management of Supplier Accounts Receivable

• Reconciliation of Accounts Receivable

• Create/Update and Analyze Supplier AR Aging Report

• Collect on Open Accounts Receivable by working with Supplier Rep, Supplier AP or other Rep and involving Brand Mgr. as necessary

• Provide feedback and appropriate remedy of problem resolution for Supplier Open Accounts Receivable

• Provide assistance to Cash Application Clerks for processing of checks and/or credit memos for Supplier AR

• Process invoices for Allowance of Doubtful Accounts and maintain write off schedule

• Maintain all Accounts Receivable Schedules for key suppliers

• Manage the Price Support process relative to Supplier billing and reconciliation

• Co-Pack Expense-vendor invoicing and reconciliation Supplier A/R

• Unsaleable Expense-vendor invoicing and reconciliation Supplier A/R

• Market Spend Monthly Report Supplier A/R

• Supplier DA and Sample Brand Reports Supplier A/R

• Reporting for Board packet

• Preparation of monthly support schedules

• Invoicing

• Invoice and process supplier chargebacks

• Process and invoice /credit of manual adjustments

• Maintain Internal Order database by Supplier and Brand

• Assist and provide backup for additional accounting schedules as necessary, creating necessary journal entries.

• Winshuttle of departmental entries

• Maintain Account Reconciliations as assigned

• Examines work for exactness, neatness and conformance to policies and procedures

• Studies and presents remedies and/or standardization of process to improve efficiency

• Researches errors and complaints/issues

• Perform other duties as assigned

• Maintains customer confidence and protects operations by keeping information confidential. 

• Maintains a safe and clean working environment by complying with procedures, rules and regulations.

• Maintains professional knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

• Contributes to team effort by accomplishing related results as needed.


III. SUPERVISORY RESPONSIBILITIES

None


 

Skills & Requirements

MINIMUM QUALIFICATIONS

Education, Certifications and /or licenses:

• Bachelor’s degree in related field and/or equivalent training and work experience.


Experience:

• Five years related experience and/or training; or equivalent combination of education and experience.

Knowledge/Skills:

• Advanced EXCEL skills REQUIRED (advanced pivot tables, advanced formulas, VLOOKUP, If Statements, Concatenate, adding links to Excel files). Proficient PC skills using MS Office and other various computer systems including presentation software (SAP a plus). 

• Must be a results oriented professional with excellent verbal/written communication skills using diplomacy and discretion as well as strong customer service skills. 

• Ability to multi-task, work independently and/or within a team, pays attention to detail and meets deadlines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

While performing the duties of this job, the associate is regularly required to use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.  The associate frequently is required to stand, walk, sit, and climb or balance.  The associate must regularly lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORKING CONDITIONS AND ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.

While performing the duties of this job, the associate is regularly exposed normal business office environment.  A minimum of 25% travel may be required. 

 

Empire Merchants North encourages diversity in the workplace; we are an Equal Opportunity Employer.  Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran

 Applicants only, No Recruiters please. 

Empire Merchants North is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, sexual orientation, gender identity, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Empire Merchants North will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities.