Administrative Assistant

US-NY-New York

• Provide administrative support as needed throughout the department.

• Provide administrative support to the Finance & Operations team as needed.

• Coordinates internal/ external meetings and conference calls.

• Handles a high volume of phones calls and interacts with business leaders in a professional and effective manner.

• Maintains detailed calendar and utilizes sound business judgment to prioritize meeting requests and related logistics.

• Maintains understanding of firm policies and handles certain administrative issues independently.

• Responsible for general administrative duties including (copying, filing, faxing, archiving) as needed.

• Provides back up phone coverage to other practice areas as needed.

Work collaboratively with the other administrative assistants in the department.

Skills:

• Team player with a positive attitude.

• Requires excellent interpersonal and communication skills.

• High attention to detail.

• Proficiency in MS Word and Outlook.

• Proficiency in Excel and PowerPoint a plus.

• Ability to handle highly sensitive, confidential and non-routine information.

• Ability to solve problems quickly and efficiently.

• Self-starter with excellent anticipation skills; problem solving; follow up.

• Demonstrate dependability and sense of urgency about getting results.

• Strong organizational skills.

• Comfortable working with people at all levels.

• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.

• Must have excellent judgment; independent thinker and resourceful.

• Highest degree of integrity, professionalism, diplomacy and discretion required.

Education:

HS Diploma