PeopleSoft Documentation Specialist

Washington, DC

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Job Description

Our team is what makes Octo great. At Octo you'll work beside some of the smartest and most accomplished staff you'll find in your career.  Octo offers fantastic benefits and an amazing workplace culture where you will feel valued while you perform mission critical work for our government.  Voted one of the region’s best places to work multiple times, Octo is an employer of choice!

Octo Consulting Group is seeking a PeopleSoft documentation Specialist to join our growing team.  


  • Ensure that all program and project documents communicate the intended message clearly and concisely, are free of typographical errors, spelling errors, grammatical errors, and errors of logic.
  • Ensure that all program and project documents reflect a logical organizational structure, contain paragraph, page, section, and chapter numbers, as appropriate to allow reviewers to accurately identify and cite specific text.
  • Ensure that all program and project documents contain tables of contents and indexes, as appropriate to the size and complexity of the document.
  • Ensure that all program and project documents are created in a manner that avoids excessive printing costs or unnecessarily large electronic files, and are stored in a location that is easily retrievable.
  • review and edit existing documents to prepare them for final delivery or dissemination.
  • Provide detailed technical editing in redline form to allow original authors the option to accept/reject the recommended changes.
  • Conduct document review meetings to coordinate the review and input of multiple reviewers.
  • Maintain an official set of notes (electronic or hard copy) at meetings and deliver a final, updated document to meeting attendees.
  • Store draft and final versions of all official program documentation in the document management system, allowing audit trails and easy, logical retrieval on demand.
  • Maintain an automated listing of all documents and versions housed in the repository and make this listing available on-demand to all program officials.
  • update, with current information and references, documents as they become available.
  • Provide any required reports and updates to online resources.
  • Respond to requests for document retrieval, providing both electronic and hard copies of documents, as required.
  • Leverage collaborative tools to facilitate communications between the teams.

Skills & Requirements

  • Minimum of five (5) years performing as a Documentation Specialist
  • Detail-oriented and able to work with a high volume of documentation in a fast-paced environment
  • Highly organized and process-oriented
  • Excellent oral and written communication skills
  • Able to interact at all levels of an organization including senior individuals
  • Excellent listening skills
  • Proficient in computer software programs such as word processors, spreadsheet programs, and database systems
  • Basic analytical experience
  • Data organization and storage knowledge

Certifications and Clearance: Treasury Public Trust or Top Secret strongly preferred

Required Education: BS in Computer Science, Information Systems, Computer Engineering or equivalent

Physical Requirements:

  • Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc.
  • Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs.
  • Specific vision abilities required by this job include use of computer monitor screens up to 80% of time

Work Environment:

  • Individual’s primary workstation is located in an office area
  • The noise level in this environment is low to moderate

At Octo, our focus is on delivering results that matter. We are a premier provider of digital solutions and services to the federal government specifically in the areas of UI/UX, Agile, Data, and Cloud services.  We support and modernize our federal customer’s mission critical systems and functions. Agility is at our core: it is the mantra that drives us to succeed. We work quickly, analytically and deliver on agency priorities.

Octo is a growth-oriented firm that provides a unique, differentiated employee culture relative to our Federal market peers.  We leverage this growth-oriented and employee-focused culture to attract and retain a higher grade of talent than our peers to be an employer of choice.

  • Please no Corp-to-Corp or 1099 candidates; this position is W-2 only
  • We are unable to sponsor H1B applicants for this role
  • US citizenship required as per potential clearance requirements
  • Relocation will not be offered
  • Octo Consulting Group is an Equal Opportunity/Affirmative Action employer.  All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, sex, sexual orientation/gender identity, age, or genetic information. Octo Consulting Group’s commitment to diversity and inclusive selection practices includes ensuring qualified long-term unemployed job seekers receive equal consideration for employment
  • Selected applicant will be subject to a background investigation