Director of Facilities

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives. 

Director of Facilities

Alliance Defending Freedom is looking for a highly professional Director of Facilities to join us in our Scottsdale, AZ office. The Director of Facilities will work cross-functionally between departments, managing ADF’s three domestic office spaces (plus one small satellite office). This role requires day-to-day oversight of location-specific facility managers and the manager of the ADF Print House located in the Scottsdale, Arizona office. The Director of Facilities will also assist senior leadership in maintaining accountability to ministry-wide initiatives and processes, implementing strategic objectives, and providing world-class service to the ADF team.

This position oversees a wide variety of general office administration and facilities management. The position requires a flexible, proactive, problem-solving, detail- and customer service-oriented mindset. ADF is a forward-looking, fast-paced organization – consequently, this position adapts as the culture and organization grows. The Director of Facilities works with a team, Team Members throughout the ministry, and vendors to develop, maintain, and communicate procedures and projects to ensure a joy-filled work environment that delights all who enter. This role will help define the future of how ADF works and provide leadership on what it means to provide an “Office as a Service” to our team.

Your Essential Responsibilities:

In this position you will:

• Establish and report on objectives and key results to accomplish strategic initiatives
• Manage new office build-outs, large- and small-scale office renovation projects, and tenant relationships
• Create world-class employee services that enhance and define ADF’s culture and promote ADF’s core values
• In collaboration with the Vice President, create policies and processes regarding all aspects of the spaces managed by the Facilities team, and develop communications to the team regarding the same
• Manage and review leases and contracts for all existing and new offices, workspaces, contracted services, and vendors
• Lead operational planning to achieve business goals by fostering innovation, prioritizing initiatives, and coordinating the evaluation, deployment, and management of current and future services across the organization
• Assist in defining, maintaining, and reviewing expenses and ongoing budget-related initiatives
• Oversee all aspects of the Facilities budget
• Implement, track, and report on project status for ongoing facilities projects
• Act as the main point of escalation for all vendor management that impacts ADF’s domestic facilities
• Develop and utilize forecasting methodologies to advise senior leadership on necessary office expansion, renovation, and capital outlay requirements to accommodate the growing ADF team
• Participate with Facilities Managers in maintenance planning for all ADF facilities
• Oversee and direct maintenance personnel and workers engaged in equipment installation, facilities equipment repair, and preventive maintenance
• Create and define processes for tracking inventory and ordering office and kitchen supplies to be implemented by facilities managers
• Facilitate office events to maintain a thriving organizational culture and enhance engagement with external stakeholders
• Collaborate with the Information Technology, Human Resources, and Finance teams to solve for physical workspace needs and maximize employee experience in our offices
• Manage and continually improve processes within the Scottsdale Print House for efficiency and service level to the ADF team
• Monitor equipment and utilization rates, upgrade when appropriate, and purchase/lease new equipment as it becomes outdated or new services can be offered
• Oversee all print equipment procurement in the office locations
• Oversee procurement of all office supplies and office equipment
• Effectively lead the print services team to expand services and produce quality products for the ministry
• Perform other duties as required

As a Team Leader, you will:

• Lead and manage your team through clear vision, strategy, and roles and responsibilities to accomplish organizational objectives
• Keep team effective and efficient by defining, delivering, and supporting operational plans for implementing services and workflows
• Provide regular feedback and collaboration with senior leadership to continuously improve the performance and results achieved by your team
• Lead and manage your team to high performance and professional development through coaching and mentoring
• Act as a servant leader by training, encouraging, coaching, and developing your Team Members
• Foster a spirit of trust and cross-department collaboration on your team
• Evaluate team performance and provide regular feedback and coaching using formal and informal channels
• Hold regular 1:1 meetings with Team Members to encourage open communication and foster positive team morale by providing an avenue for regular feedback and 1:1 problem-solving
• Approve PTO requests, timecards, and expense reports

Other Responsibilities (Non-Essential):

You will be asked to perform related duties or special projects as assigned.

Skills you need to succeed:

• Proficiency with Microsoft Office software, including Word, PowerPoint, Excel, and Outlook
• Proficiency in budgeting software
• Excellent time- and project-management skills
• Excellent problem-solving skills
• Excellent organizational skills
• Excellent verbal, written, and interpersonal communication skills with a variety of individuals such as ministry friends, guests, attorneys, team members, executive leadership, and vendors
• Strong leadership skills

Education and/or experience:

• Bachelor’s Degree preferred
• Facilities Management Certification preferred
• Minimum of five years of operational experience
• Minimum of five years of building management experience
• Significant project management related to building renovations, space planning, emergency preparedness, tenant management, inventory management, or other related aspects of facilities management
• Substantial experience managing large-scale commercial renovation projects
• Experience leading teams

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.