Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.
Legal Administrative Assistant
Alliance Defending Freedom is looking for a highly organized Legal Administrative Assistant to join us in our Scottsdale office. As the Legal Administrative Assistant, you are a vital part of the Legal Team. In this role, you will report to the Litigation Support Manager, and are responsible for assisting the respective team in a variety of administrative tasks.
Your Essential Responsibilities:
In this position, you will:
- Act in a confidential capacity.
- Anticipate needs of your assigned team members.
- Manage a variety of clerical responsibilities and projects with direct supervision.
- Work and communicate with team members in the department and with other departments. Proofread documents. Review grammar and sentence structure.
- Prepare binders for attorneys, such as pleadings binders and research notebooks.
- Maintain case file information in Litigation database.
- Maintain documents in electronic document management system.
- Prepare correspondence to be sent to clients, courts, and other attorneys. File basic court documents either by traditional “paper” methods or via CM/ECF.
- Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork.
- Prepare and coordinate travel itineraries.
- Reconcile purchase card expenses and prepare vouchers to submit invoices for payment.
- Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
- Fax, scan, copy, and collate legal documents and exhibits
- Prepare UPS/FedEx shipping labels, packages, and letters.
- Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes.
- Create, maintain, and organize hard copy files.
- Manage Outlook calendar for assigned attorneys.
- Coordinate meetings, events, and office lunches, etc.
- Assist with special projects as needed.
- Serve as backup for other assistants.
Other Responsibilities (Non-Essential):
- You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
- Strong administrative skills.
- Strong time management skills.
- Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook.
- Excellent organizational skills.
- Excellent verbal, written, and interpersonal communication skills.
Ability to:
- Professionally handle confidential information.
- Make sound decisions under demanding conditions.
- Learn and apply other software applications.
Education and/or experience:
- 1-3 years of legal administrative experience preferred
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.
