Union Square Events is looking for an Assistant Director of Banquets at Conrad Hotel
The Assistant Director of Banquets is responsible for the overall cohesiveness and continuity of the banquet team on the floor. This person should be looking towards future events beyond one week by attending production meetings, preliminary planning meetings, or going on site visits with potential clients. The Assistant Director’s time will be spent on and off the floor, with heavy involvement with client relationships and management. The Assistant Director should be able to complete any task asked of them in regards to an event or event planning as well as knowing all of the administrative duties of the Assistant Banquet Managers, Banquet Managers, and all line level staff members. This person must show strong leadership qualities in managing other managers as well as line level staff. They should also be well versed in the Union’s CBA. The Assistant Director of Banquets should be able to problem solve and react quickly to last minute changes, and then coordinate the team efficiently to execute such changes.
We are a Values-Driven Company that is committed to creating great work experiences for our people with lots of growth opportunities for advancement.
As a valued member of our team, your compensation will include the following benefits:
- Full Health, Dental, and Vision insurance
- Paid Time Off to support you in having an active life outside of work
- Paid Parental Leave
- Dining credit and discounts throughout the USHG family of restaurants
- Matched 401(k) to help you invest in your future
- Access to Mentor Programs, Career Development classes, and personalized career advancement support
Key Responsibilities:
Client/Banquet Operation Management
- Manage Banquet Managers and offer assistance as pertains to all aspects of the operation
- Give support to Banquet Managers when needed with onsite Client interactions
- Oversee and guide managers on union labor and schedule changes
- Purchase all supplies needed in Hilton’s Birchstreet ordering system (Sysco/Ed Don/Office Depot/Guest Supply/Coffee/Tea etc.)
- Control alcohol inventory and ordering with the F&B team from The Conrad NY (CNY)
- Order any upgraded or specialty beverages for groups
- Communicate any changes of events to Banquet Managers
- Ensure PSAV is set on time and correctly
Future Event Logistics
- Attend BEO meetings
- Attend Production meetings
- Attend PreCons for upcoming events
- Serve as liaison for CNY Sales/Events/Catering team
- Assess need for special vessels, menus, additional staffing, etc.
- Assist in ordering soda/water/club soda/ginger ale/tonic water as needed
Administrative Tasks
- Create Server assignments/team pick-ups/team line ups for plated meal functions
- Assist Banquet Manger with Houseman payroll
- Assist Office Manager with Banquet Server payroll
- Assist Director of Banquets with creating houseman schedules and input into LMS
- Administer disciplinary actions to employees when necessary
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