ASU Enterprise Partners – Finance - Accounting Clerk

What we do:
ASU Enterprise Partners is a global-reaching non-profit based in Tempe, AZ. We raise resources to support students, researchers and programs at Arizona State University so that they can improve the world.

As is customary at ASU, we operate a little differently: not only do we cultivate philanthropy, we also identify real estate, technology transfer, international partnership and defense research opportunities that yield private support for the university. You can learn more about each of these entities at www.asuenterprisepartners.org.

Who we are:
Our team is varied – fundraisers, designers, scholars, financial wizards, ex-CEOs, filmmakers, venture capitalists, inventors, volunteers – and each member brings a different perspective to our vision.
Regardless of background, we share a mission that we can help, that quality higher education should be accessible -- no matter from where one comes -- and that we are responsible for the wellbeing of the communities we live in and serve.

Want to advance the most innovative university in the country – and your work? Join us.

There is no single career journey at Enterprise Partners. Roles often shift as passions are discovered. You’ll be encouraged to look across the organization to determine if new areas are of interest – whether in fundraising, real estate development, social media or something else. Training courses are offered every week, and our main offices face ASU’s Tempe campus, where our employees’ tuition is significantly reduced.

Our advancement opportunities are real – and so is the ability to be part of an intellectually stimulating, people-focused, mission-driven team doing meaningful work in a beautiful, vibrant, sunlit location.

Details about our comprehensive benefits are available at https://www.asuenterprisepartners.org/careers/benefits.
      
Partner Description:
ASU Enterprise Partners Shared Services
Enterprise Partners Shared Services comprises teams of investment and finance, law, information systems, human resources and communication experts who provide centralized guidance and support to each entity that makes up ASU Enterprise Partners: the ASU Foundation, University Realty LLC, ASU Research Enterprises, Arizona Technology Enterprises and Research Collaboratory at ASU.

Role summary:

The Accounting Clerk reports to the Senior Accounting Manager and is responsible for recording transactions, reconciling accounts, reporting activity, recording bank transactions, and functioning as back up for all accounting clerk positions. The accounting clerk will ensure that all processing is in accordance with applicable foundation policies and donor intent. This position provides quality support for the foundation departments and the university.

What you’ll do:
• Enhance departmental performance standards and contribute to departmental efficiency while providing excellent customer service
• Cash receipting and accounts receivable processes
• Assist with monthly credit card review and coding
• Assist with auditor requests for information
• Upload and distribute daily banking activity and prepare necessary journal entries
• Prepare monthly bank reconciliations, general ledger account reconciliations, including audit work papers
• Comply with document retention policy to ensure stored items are accurately documented and destroyed as required
• Assist in training new employees and cross train on departmental functions
• Perform other duties as assigned

What you’ll need:

• Collaborative style, combined with the ability and desire to work in a team-based environment
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
• Ability to work both independently and as part of a team
• Problem solver who can take initiative and set priorities while being flexible
• Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies
• Ability to represent the institution well
• An advocate’s belief in the vision of ASU as A New American University
• Attention to detail and thoroughness in completing assigned duties
• Highly organized and able to handle multiple projects
• Adept at navigating complex environments with evolving priorities and communication plans
• Knowledgeable with computers, Microsoft Office Suite (Outlook, Word, Excel, Power Point), with proficiency in Excel
• Accounting software experience
• Banking software user knowledge
• Ability to learn data query tools, data file transfer software, and other software programs
• Knowledge of standard office policies and procedures
• Position is responsible for following procedures and guidelines
• Decision making is governed by Foundation policy and legal requirements, but some interpretational latitude exists
• Ability to use calculator/10-key

Relevant experience:

Associate degree in accounting or related field and two years of clerical accounting experience with a focus on cash receipting transactions, OR equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

ASU Enterprise Partners is an Equal Opportunity Employer