ASU Enterprise Partners – Gift Administration – Gift Processing Specialist

What we do:

ASU Enterprise Partners is a global-reaching non-profit based in Tempe, AZ. We raise resources to support students, researchers and programs at Arizona State University so that they can improve the world.

As is customary at ASU, we operate a little differently: not only do we cultivate philanthropy, we also identify real estate, technology transfer, international partnership and defense research opportunities that yield private support for the university. You can learn more about each of these entities at www.asuenterprisepartners.org.

Who we are:

Our team is varied – fundraisers, designers, scholars, financial wizards, ex-CEOs, filmmakers, venture capitalists, inventors, volunteers – and each member brings a different perspective to our vision.

Regardless of background, we share a mission that we can help, that quality higher education should be accessible -- no matter from where one comes -- and that we are responsible for the wellbeing of the communities we live in and serve.

Want to advance the most innovative university in the country – and your work? Join us.

There is no single career journey at Enterprise Partners. Roles often shift as passions are discovered. You’ll be encouraged to look across the organization to determine if new areas are of interest – whether in fundraising, real estate development, social media or something else. Training courses are offered every week, and our main offices face ASU’s Tempe campus, where our employees’ tuition is significantly reduced.

Our advancement opportunities are real – and so is the ability to be part of an intellectually stimulating, people-focused, mission-driven team doing meaningful work in a beautiful, vibrant, sunlit location.

Partner Description:
ASU Enterprise Partners Shared Services

Enterprise Partners Shared Services comprises teams of investment and finance, law, information systems, human resources and communication experts who provide centralized guidance and support to each entity that makes up ASU Enterprise Partners: the ASU Foundation, University Realty LLC, ASU Research Enterprises, Arizona Technology Enterprises and Research Collaboratory at ASU.

Role summary:
The gift processing specialist is responsible for reviewing, reconciling, and posting automatic uploaded batches from online sources, direct mail, and SmartCall. The specialist will complete donor demographics, process gifts and pledges from source documents into the fundraising system, compare data entered, and confirm information prior to posting gifts. This position reports to Director of Gift Administration and Data Management.

What you’ll do:

• Review and update demographic information from DataLoader and source documents from various units
• Review, reconcile, and post uploaded pledge and payment batches meeting monthly and yearly deadlines
• Compile, sort, and verify accuracy of data entered
• Verify and add/change biographical and demographical information
• Process gifts that are allocated to University
• Lookup account numbers, donor ID numbers and create new entities if not already in the system
• Answer calls pertaining to tasks assigned and respond to customers
• Research issues when necessary and report findings back to customers
• Scan forms and supporting documentation to gift transactions
• Research files for development officers, individual donors, and corporations regarding contributions or accounts
• Maintain data entry requirements following department policies and procedures
• Maintain records of work completed
• Complete data integrity/clean up tasks as assigned
• Perform other related duties as assigned

What you’ll need:

• Collaborative style, combined with the ability and desire to work in a team-based environment 
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
• Ability to work both independently and as part of a team
• Problem solver who can take initiative and set priorities while being flexible 
• Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies
• Ability to represent the institution well
• An advocate’s belief in the vision of ASU as the New American University
• Attention to detail, accuracy and thoroughness in completing assigned duties
• Highly organized and able to handle multiple projects
• Adept at navigating complex environments with evolving priorities and communication plans
• Ability to research various web search engines to find data on corporations and their subsidiaries
• Proficient with MS Office products including Word, Excel, and Outlook

Relevant experience:
Associates degree, bachelor’s degree preferred AND 2-3 years of office experience that includes at least one to two years in data entry of alphabetic numeric, or symbolic information into a database Or any equivalent combinations of experience and/or education from which knowledge, skills and abilities have been achieved. Evidence of work experience on personal computer to include but not limited to spreadsheet, and word processing.

Contact us today.

ASU Enterprise Partners offers a competitive compensation and benefits package, including medical, dental and vision insurance; a 401(k) plan and reduced tuition at ASU.

For more information on ASU Enterprise Partners, visit our web site at www.asuenterprisepartners.org. If interested in the Gift Processing Specialist position, please apply online at www.asuenterprisepartners.org/careers.

ASU Enterprise Partners is an Equal Opportunity Employer