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Administrative and Purchasing Coordinator
Job#: 453739
Positions: 1
Posted: 09/05/2017
Job Type: Full Time
Location: Eastern WA
Department: *Sabey Data Centers
Category: Administrative Support Workers
Salary: Salary
Benefits: Full Benefits
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Job Description

The Administrative and Purchasing Coordinator reports to the Operations Services Manager.  The Administrative and Purchasing Coordinator supports operations teams with goods and services purchasing; coordinates services for customers; and provides general administrative support. In addition to routine activities, this position back up other members of the Operations Services team.

 

This position will be in Quincy, Washington. The Operations Services Manager is in Tukwila, Washington. We expect the successful candidate to be a highly-motivated individual who successfully seeks out and accomplishes tasking without the need for close supervision.

Responsibilities

  • Purchasing: Based on project scopes of work provided by members of the operations team.
    • Ensure that he or she fully understands the scope of work provided by others to eliminate inefficiencies in purchasing process.
    • Write and tracks purchase orders, contracts and invoices.
  • Provides customer support, including such things as assisting with conference room reservations and remote hands.
  • Maintain filing system for purchase orders, invoices, budget reconciliations and contracts.
  • Add new customers to the customer portal.
  • Coordinates onboarding meetings, including instructing new users in use of the customer portal.
  • Coordinate with other departments as needed.
  • Write and track incoming and outgoing proposals. Write and track Major Expense Requests.
  • Take and produce meeting notes.
  • Produce periodic reports, per applicable procedures.
  • Assist in drafting and editing various procedures.
  • Scan and electronically files various documentation.
  • Assist in setting up customer tours and similar events.
  • Provide back-up coverage for security, including greeting building visitors and following associated security procedures.
  • Provide other administrative support as asked.

Qualifications

  • Excellent organizational skills  
  • Proficiency with Windows, Word, Excel, Outlook, web browsers. Proficiency in other software a plus. Ability to become proficient in other software, including Salesforce, AwareManager, and Yardi  
  • Positive, professional attitude
  • Ability to work independently; self-motivation
  • Experience with purchasing data center and/or commercial real estate goods and services a plus
  • Experience in facility maintenance and operations a plus
  • High school diploma or equivalent

    Sabey Corporation is an Equal Opportunity Employer where lifelong learning and long-term relationships are core values. Sabey maintains a Drug-Free Workplace

 






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