Abiomed
Executive Assistant to the CEO
Job#: 438766
Positions: 1
Posted: 03/12/2018
Job Type: Full Time
Location: Danvers, MA
Department: Administrative
Salary: Commensurate with Experience
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Job Description

ABOUT US

Abiomed, an innovative medical device company, is focused on recovering hearts and saving lives.   We have a single guiding mission:  “Patients First.”   With corporate headquarters in Danvers, Massachusetts, offices in Aachen & Berlin, Germany and Tokyo, Japan, Abiomed’s 1,000+ employees form one of the fastest growing medical technology companies in the world.  Abiomed attracts and retains exceptional talent with our collaborative culture, passion for our work, and a strong commitment to employee professional development. 

JOB DESCRIPTION

This Executive Assistant position will support our Chairman, CEO & President in partnership with another exceptional EA. The selected individual must be professional, articulate and enjoy working within a collaborative, fast-paced and entrepreneurial environment. The ideal individual will exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and stellar organizational skills. He/she must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with discretion.

KEY RESPONSIBILITIES

Completes a broad variety of administrative tasks for the CEO including:

  • Extensive calendar management
  • Composing and preparing correspondence
  • Arranging complex and detailed domestic and international travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides a bridge for smooth communication between the CEO's office while demonstrating leadership to maintain credibility, trust and support.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Coordinates attendance at external meetings (i.e. board, special meetings & events)
  • Expense reporting
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, as well as other tasks that facilitate the CEO's ability to effectively lead the company.
  • Document and filing management

 





Skills/Requirements

REQUIREMENTS

  • 10+ years of experience supporting C-Level Executives
  • College degree
  • Professional, polished and mature demeanor
  • Expertise with the most current versions of MS Office applications (Word, Excel, PowerPoint and Outlook)
  • Social media savvy
  • Strong organizational skills and superior attention to detail
  • Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff and board members • Fluency in German or Japanese desired
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

 

ABIOMED is an Equal Employment Opportunity/Affirmative Action employer.  We are committed to the policy of providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, veteran status, disability or national origin.

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