Abiomed
Executive Administrator - Paralegal
Job#: 17LE-01
Positions: 1
Posted: 05/15/2017
Job Type: Full Time
Location: Danvers, MA
Department: Corporate
Salary: Commensurate with Experience
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Job Description

Principal Duties and Responsibilities

  • Support VP/General Counsel and all Legal Department members
  • Interface with Marketing, Finance and IT on a daily basis
  • Maintain corporate minute books
  • Maintain department org chart
  • Draft meeting minutes
  • Prepare, distribute and track stock award agreements
  • Provide assistance with the annual Proxy Statement, including circulation of D&O questionnaires
  • Assist in the preparation of non-disclosure agreements and service agreements
  • Assist with maintaining internal records for patent and trademark portfolio, monitor relevant deadlines, obtain signatures for legal forms
  • Manage patent award distributions
  • File tangible/electronic agreements, correspondence and other documentation
  • Manage DocuWare Management System
  • General research
  • Work on ad hoc projects as requested by Department members
  • Update litigation files
  • Grants Coordinator
    • Initiate and schedule Grants Committee meetings
    • Organize and update grant trackers
    • Prepare grant applications for review
    • Prepare Grant Committee minutes
    • Circulate approved grants for funding
    • Advise applicants of grant status
  • General administrative duties:
    • Arrange national/international travel
    • Generate and submit expense report
    • Schedule meetings
    • Co-ordinate onsite business luncheon meetings
    • Assemble data for Legal Department budget
    • Order and track office supplies
    • Make photocopies/organize docs into binders
    • Scan docs for filing/distribution




Skills/Requirements
  1. BA, Degree
  2. Must have a minimum of five years of prior administrative/paralegal experience.
  3. Able to work independently and handle a wide variety of matters. Possess conflict resolution and troubleshooting skills.
  4. Proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook).
  5. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail.
  6. Must have strong initiative, self-motivation and high standards.
  7. Must have strong presentation experience to present to executives
  8. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people.
  9. Exercise discretion, judgement, tact and poise in handling highly sensitive and confidential information.

ABIOMED® is an Equal Employment Opportunity/Affirmative Action employer.  We are committed to the policy of providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, veteran status, disability or national origin.

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