About the Position:

Fraunhofer CSE is looking for an outstanding Administrative Assistant with Human Resources experience to perform a wide variety of administrative duties in a dynamic team environment.  This position will be supervised by the Lead Administrative Assistant

Principal Responsibilities:

• Answering internal and external inquiries with a professional attitude and manner.
• Managing the office supply inventory.
• Upkeep of the employee common areas, kitchen, storage areas and conference rooms.
• Acting as main point of contact for building management and outside building vendors.
• Assisting the purchasing team with accounting tasks.
• Working with Contracts and Proposal documentation.
• Demonstrating excellent people skills: patience and respect with complex and non-complex staff members.
• Establishing rapport with staff, partners and visitors, making them feel unique and valued.
• Effectively utilizing and navigating internal resources to arrive at the right solution for the staff member or external party, e.g. computer systems, online resources, and business partner relationships.
• Actively participating in Administrative Improvement Process.
• Defining a problem clearly and escalating concerns appropriately when necessary.
• Interviews: Schedule candidate interviews with hiring managers, which may involve making travel arrangements, using MS Outlook, email, and phone. Maintain electronic candidate files in our on line recruiting tool, Hirebridge, and book interview space. Manage schedule changes in a timely and efficient manner, with appropriate notification to all parties.
• Onboarding: Prepare for first day orientation by scheduling security, safety appointments and assisting with new hire documents.  Preparing documents with appropriate candidate data to send to Human Resources/Headquarters. Raise complex issues to headquarters as necessary.
• Coordinates Network Profile and System Checks: Ensure candidates have the URL for accessing the timecard and payroll systems.  Work with new hire and manager to obtain any missing data or to resolve discrepancies in data when applicable. 
• Project Work: Participate in projects to address administrative process improvements, use of technology, and other Administrative initiatives.

Required Experience:

•  Bachelor’s degree and 1+ years of experience as an administrative assistant
•  Proficiency in MS Outlook, Excel, Word, PowerPoint

Desired Qualifications:

• Take personal accountability for acquiring the expertise, knowledge and information to effectively solve employee's, partner's, colleague's issues.
• Strong organizational and time management skills
• Ability to multi-task and adjust to a fast paced, virtual environment and constantly changing schedules(able to talk and research at the same time).
• Approachable/strong interpersonal skills.
• Demonstrated skill in communicating in professional manner to interact with partners, executives,  managers, and colleagues
• Strong customer service orientation.
• Demonstrates attention to detail.
• Defining a problem clearly and escalating concerns appropriately when necessary.
• Ability to uncover hidden staff needs utilizing effective questioning.
• Ability to identify actions necessary to complete tasks and obtain results.
• Positive and constructive view of working with others/team player.
• Ability to listen to and work with a wide range of staff with a wide range of diverse challenges. 
• Learn quickly and retain information to assist with decision making.
• Punctuality.
 

About Fraunhofer CSE:

The Fraunhofer Center for Sustainable Energy Systems (CSE) in Boston, MA is a leading applied contract research and development laboratory supporting our society with the transition to a sustainable energy future.  We invent and develop technologies that remove barriers to the large-scale commercialization of sustainable energy technologies. Fraunhofer CSE is part of Fraunhofer USA, a 501 (c) (3) non-profit contract R&D organization, affiliated with Fraunhofer Gesellschaft, Europe's largest contract R&D group. Our interdisciplinary R&D team is dedicated to serving the applied research needs of the sustainable energy industry, helping established industry players and startup companies alike develop clean energy technologies from the laboratory to the production line.  The Center has active development projects in the areas of energy efficient buildings, photovoltaic technologies, and grid impact of renewable energy technologies. 

Please apply through the career page on our website at http://cse.fraunhofer.org/jobs-careers

Fraunhofer USA, Inc. is an equal opportunity employer of Individuals with disabilities, protected veterans and is a federal contractor.