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Administrative Assistant
Location: Boston, Massachusetts
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Job Description

About the Position:


Fraunhofer CSE is looking for an outstanding Administrative Assistant with Human Resources experience to perform a wide variety of administrative duties in a dynamic team environment.  This position will report to the Business and Administration Manager.
 

Principal Responsibilities:

• Support recruitment  efforts as needed  by posting  job descriptions, scheduling interviews, making travel arrangements, preparing documentation and participating in new employee onboarding
• Assist with management of off-site intern housing program including assignment of rooms and monitoring housing status
• Answer incoming calls; determine direction and transfer calls to appropriate departments for those calls not going through direct dial lines
• Greet visitors; manage conference room schedules and arrange luncheons, as  well as assist with event planning and execution, and support coordination of tours of our Living Laboratory
• Support executives with travel arrangements, expense reports, and general administrative duties as needed
• Process expense reports, prepare A/P  paperwork and manage monthly credit card reconciliations
• Communicate and coordinate with vendors as needed to execute requests from management
• Handle shipping and receiving of packages and mail distribution
• Assist lead purchasing agent by processing all purchase orders for general and laboratory specific orders
• Support the overall organization of the office; maintain the general appearance of the common areas in a clean, professional and welcoming manner including opening and/or closing the office, coffee preparation and kitchen maintenance, ordering and maintaining all office supplies and equipment
• Assist the Business and Administration Manager with various projects as may become necessary


Preferred Education and Experience:


• Bachelor’s degree and 3+ years of experience as an administrative assistant
• A demonstrated high level of initiative, sound judgment and problem solving skills
• Excellent oral and written communication skills
• Attention to detail, and ability to work independently with minimal supervision
• Well-organized and possess exceptional interpersonal and collaborative skills
• Ability to anticipate organizational needs
• Strong computer skills in Microsoft Office programs, must be internet savvy 
• Must have a valid driver’s license
• A mature and positive outlook with a can-do attitude is required

About Fraunhofer CSE:

The Fraunhofer Center for Sustainable Energy Systems (CSE) in Boston, MA is part of Fraunhofer USA, a 501(c) (3) non-profit contract R&D organization, affiliated with Fraunhofer Gesellschaft, Europe's largest contract R&D group. Fraunhofer CSE's interdisciplinary R&D team is dedicated to serving the applied research needs of the sustainable energy industry, helping established industry players and startup companies alike develop clean energy technologies from the laboratory to the production line.  The Center has active development projects in the areas of energy efficient buildings, solar photovoltaics, and grid-impact of renewable energy technologies. For additional information please view our website at http://cse.fraunhofer.org.


Please apply through the career page on our website at http://cse.fraunhofer.org/jobs---careers/ 


Fraunhofer USA, Inc. is an equal opportunity employer of Individuals with disabilities, protected veterans and is a federal contractor.

 





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