ADMINISTRATIVE ASSISTANT

Classification:  Exempt

Reports to: CEO, President, & COO

JOB DESCRIPTION

Summary

Under the direct supervision of the President this position provides administrative and secretarial support for the vice president and department. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 1.Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.

2.Performs desktop publishing. Creates and develops visual presentations for the President.

 3.Establishes, develops, maintains and updates filing system for the vice president and the department. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.

 4. Organizes and prioritizes large volumes of information and calls.

 5.Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.

6. Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.

7.Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the President, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

8.Coordinates division of workload with the administrative assistant in community relations.

9.Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Competencies

1.  Proficient Microsoft Suite, PowerPoint, Visio.

2.  Personal Effectiveness/Credibility.

3.  Thoroughness.

4.  Collaboration Skills.

5.  Communication Proficiency.

6.  Flexibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Preferred Education and Experience

 1. B.A. or B.S degree.

 2.Two years of related experience.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To apply to this position, please go to www.central-research.com and click on the Careers tab and follow the application process.  Please note that the “Work History” and “Education History” asks for addition information not found on most resumes, please complete those sections even if including a resume.

EOE/AAP