Senior Administrative Assistant
Job#: 185440
Positions: 1
Posted: 04/29/2013
Job Type: Full Time
Location: Ohio - Hudson
Department: Administration
Category: PMA I (A3)
Salary: Commensurate With Experience
Benefits: Full Benefits
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Job Description

Our Hudson, Ohio office seeks a senior Administrative Assistant to provide support to the local management staff.

Our successful candidate will have experience as an administrator within the Architecture, Engineering or Consulting industry.

Responsibilities and Duties:

  • Tracks and reconciles Project Budgets.
  • Interacts daily with the Project Manager and project team members.
  • May perform duties relating to Project Contract Administration.
  • Compiles and coordinates Project Work Authorization.
  • Tracks Project Deliverables for the Project team.
  • Distributes and tracks Project Billing Worksheets and invoices.
  • Verifies pre-bills are complete with attached supporting documentation.
  • Responsible for Proposal tracking and Proposal administration.
  • Prepares and distributes reports to project team members.
  • Tracks Account Receivable / Accounts Payable project invoices.
  • May perform procurement activities as the purchasing representative for the office.
  • Creates and updates all new plans for the project team.
  • May have contact with Water Companies and Local Municipalities.
  • Participates in Project Manager group meetings.
  • Responds to client and/or client representative requests.
  • Performs other related duties as assigned.
Skills/Requirements
  • High school diploma or equivalent. An Associates or Bachelor’s degree in Business Administration, Finance, Accounting or a related discipline is a plus
  • 5+ years of progressive experience providing administrative support in the Architecture, Engineering or Consulting industry. Must have previous experience using Microsoft Excel to produce financial spreadsheets.
  • Advanced computer/database skills are required. Intermediate knowledge of general accounting principles and procedures are critical for success in this role.
  • Excellent organizational, delegating, interpersonal, time management and client service skills are required.
  • Must be a self-starter and a team player.
  • A Background Check is required.  

Our comprehensive benefits include: medical, dental, vision, prescription, 401k, FSA, LTD, STD, New Parent Leave, 529 CollegeBound Fund, Tuition Assistance, Bonus Plan, and more.

GES is an equal opportunity/affirmative action employer that strongly values diversity. EOE/AA/M/F/V/D

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