To work with the building manager in the general administration of the property and perform all related secretarial and accounting functions.
DUTIES AND RESPONSIBILITIES
Prepare and maintain complete resident files.
Maintain general office and vendor files.
Type letters, memos and leases.
Assist in maintenance of work order system and in following purchase order procedures.
Order office supplies within established budgeted guidelines.
Assist in typing monthly reports.
Maintain a daily phone log and daily things-to-do log.
Assist in collection of assessments and preparation of receipts.
Work with attorney and property manager regarding legal collection proceedings.
Maintain courteous communication with the owners, residents and representatives of other companies.
Complete annual re-certifications on schedule.
Schedule elevator time for move-ins and move-outs.
Maintain a contract spreadsheet update as needed.
Maintain emergency sheet to include all pertinent phone numbers, local police, fire and contractor numbers. List property address and property information such as number of units, building number(s), number of stories, number of elevators, and locations of electric, gas and water shut-offs.
Two years' experience as Assistant Property Manager or equivalent field, such as full-time secretarial experience; experience in public or affordable housing management strongly preferred.
High school education or equivalent in work experience.
Accurate typing skills.
Ability to assist the property manager in day-to-day activities.
Preferred accreditations include Certified Manager of Housing, Certified Occupancy Specialist (COS), ACOP Certification and/or Rental Integrity Monitoring Certification.
"Habitat" and "The Habitat Company" refer to The Habitat Company LLC and its divisions, subsidiaries and affiliates. The Habitat Company name and logos, including "Habitat" and "habitat@home", are registered service marks of The Habitat Company LLC.