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Executive and Senior Administrative Assistant
Job#: 179456
Positions: 9
Posted: 02/26/2013
Job Type: Full Time
Location: Washington, DC
Department: Administration
Category: Administrative
Benefits: Full Benefits
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Job Description

EXECUTIVE & SENIOR ADMINISTRATIVE ASSISTANT

Central Research, Inc. is an award winning small business located in Northwest Arkansas that provide contract support services to state and federal government agencies as well as Freedom of Information Act support services.  We take pride in our quality work and attention to customer service.

Now seeking candidates that can fulfill these requirements in the for the Other Defense Agencies located in the Washington Headquarters Services, Acquisition Directorate.

Successful candidates should be able to perform all general and administrative operational and coordination activities for the office, scheduling, intra- and inter-office communications and correspondence, administrative security processing, legislative operational support, project and task coordination, filing, event planning and publicity, dignitary visits, and travel planning / administrative activities. 

EXECUTIVE ADMINISTRATIVE ASSISTANT – Bachelor’s Degree and 7 years of relevant experience

SENIOR ADMINSTRATIVE ASSISTANT – Associate’s Degree (Bachelor’s Degree preferred) and 8 years of

relevant experience

 

MUST HAVE AN ACTIVE SECRET SECURITY LEVEL CLEARANCE

 

Duties to include list below:

a)            Office Supply Management

Monitor stock levels of a variety of office supplies and initiate restocking activities

Prepare, consolidate, and submit for purchase, as appropriate, specific supplies requested by ODCMO staff

b)            Document/Correspondence Management

     Independently administer automated tracking system(s) data input and administration including but not limited to:

o             Written and email correspondence

o             Administrative tasks

o             Congressional correspondence

o             Security process administration

o             Program-related documents

     Ensure mail, correspondence actions, requests for information, and assignments are complete, accurate, and on schedule

     Maintain electronic and paper files as required by ODCMO Directorate Head and /or appropriate managers, ODCMO procedures or DoD procedures

Copy and/or reproduce documents from physical or electronic media

Prepare and type correspondence, prepare reports, and capture meeting minutes

Create, develop, draft, prepare, revise, edit simple, standard correspondence and work documents (e.g., Action and Information Memoranda)

     Originate, develop, draft, prepare, revise edit standard, general administrative office desk guides, procedures and policy for dissemination to ODCMO employees

     Originate, develop, draft, prepare, revise and edit reports, articles, presentation materials and other documents through the use of outlines, drafts and resource material. Prepare office briefing materials for functions and conferences. Write, edit and assist in reviewing publicity-related materials including: news releases, public service announcements, reports

     Provide legislative operational support by writing, reviewing, and editing legislative related material (e.g., Questions for the Record / Information for the Record, legislative proposals, congressional reports and appeals, testimony, DoD view letters, congressional correspondence and other requests for information)

     Support the maintenance of ODCMO Records Management programs

 

c)            Clerical & Executive Support

     Answer telephone calls to include referring callers’ technical requests for information to appropriate staff and/or taking and delivering messages to staff members who are unavailable

Answer procedural questions based on knowledge of ODCMO operations and program activities

 

 

Schedule and coordinate meetings

Schedule and track travel and training for ODCMO personnel

Greet, receive and escort ODCMO visitors within the Pentagon / Mark Center Maintain business schedules and calendars for Senior ODCMO Officials

Maintain records of leave, travel, training and other organizational activities for ODCMO personnel Administer and track office e-travel requirements, to include inputting into the Defense Travel System (DTS)

 

d)            General Office Management:

     Ensure ODCMO office equipment remains functional and make notices for inoperable equipment with repair follow up coordination

     Assist with planning and coordinating inter-office moves within ODCMO spaces, both in the Pentagon and Mark Center

     Assist in maintaining database(s) and related applications to store, manage and retrieve information internal to ODCMO. An example may include, but not limited to, an emergency recall roster, status of compliance initiatives, security clearances and personnel actions

     Develop supporting written materials for annual reports, fact sheets, talking points, key messages, newsletters and answers to frequently asked questions

Create briefings and graphical material such as MS PowerPoint (or equivalent) presentations Assist with writing and editing material for reports, speeches, briefs, and guidebooks Organize material and complete writing assignments with order, clarity, style, and consistent terminology. Edit, standardize, and recommend changes to material prepared by other writers Maintain a database ledger of ODCMO stakeholders, contact information, and key issues

Coordinate activities for special events, draft plans to conduct the ceremony or event, and support the execution of the ceremony or event

     Provide administrative and audio-visual support for the ODCMO sponsored meetings, dignitary meetings, and other organizational conferences. Develop protocols, prepare conference materials, invitations, maps, agendas, abstract/manuscripts, facility planning, and compiling summary reports

     Assist in providing DoD compliant, prompt, well-coordinated, consistent and factual information to inquiries received, to include legislative inquiries and reports

To apply to this position please go to Central Research’s website and follow the application process.

Resumes shall list clearance level, education, and have discreet periods of performance for each job or task experience.  Resumes shall be limited to 3 pages.

www.central-research.com

eoe/aap 

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