This position performs a variety of office duties, which ensure the proper functioning and enhance the productivity and effectiveness of the department. The position requires someone to have an outstanding attitude, be flexible, energetic, hard working, well organized, accurate, reliable, and eager to take on challenges and responsibilities.
General office work, such as filing, photocopying, processing mail, and file maintenance.
Answering multiple line phone system with good phone etiquette, transferring calls, paging team members, and taking and delivering messages quickly and accurately.
Calling to confirm orders to Vendors.
Monitoring incoming and outgoing faxes, routing documents to department staff.
Handling Inter-company mail.
Use of Microsoft Office: Word, Excel and Outlook.
Sending/receiving emails to/from “our” vendors and guests.
Maintaining calendars and scheduling.
Database entry and updating.
Signing for and receiving deliveries.
Matching received orders with Purchase Orders.
Maintaining account payables processing.
Assisting Buyers, Analyst and Planners.
Assisting with department advertising
Follow-up on meetings.
Coordinating departmental documentation for management approval and signatures.