The HR Coordinator will perform duties at a professional level in a variety of functional areas such as HR Systems, Compensation, Benefits, Employee & Labor Relations, Best Place to Work activities, Compliance and general administration. The HR Coordinator provides the highest level of quality service to both members and co-workers and maintains the highest degree of confidentiality. Possesses and constantly updates knowledge of federal and state employment laws.
Essential duties and responsibilities include but are not limited to:
Ensures HR systems and all interfaces function properly.
Ensures all HR systems maintain efficient operations, processing, and report generation.
Ensures internal HR website provides accurate information in a user-friendly manner.
Ensures external HR website page is updated accurately and on time.
Ensures the accurate maintenance of all employee data in automated human resources information systems.
May participate in the design of system specifications and works with programmers/vendors to develop/maintain HR systems.
May perform testing of HR systems, conversion of data, and implementation of new systems.
Continually seeks ways to streamline processes and improve efficiencies and service through expanded use of technology.
Trains department and organizational staff on system access and utilization.
Documents system changes & ensures desk procedures are up to date.
Processes terminations including paperwork, timely creation & delivery of final check and response to EDD.
Processes Timecard corrections including verification of accuracy & compliance research when necessary
Assists VP with various compensation related activities
Prepares, distributes & tracks Change-of-Status forms
Assists with benefits activities; mass mailings, open enrollment activities, system updates.
May prepare & distribute monthly compensation reports
May participate in New Hire Orientation Presentations
Handles in-person and telephone inquiries from employees and outside vendors
Ensures Bargaining Unit Agreement is published on company intranet.
Assists with coordination of on-site events & activities
Assists with internal event advertising/communication via intranet & All Staff presentations
Assists with external program material and information presentations.
Works with department management to create & track annual budget expenses and reporting.
Processes and tracks departmental invoices.
Orders and distributes annual compliance poster updates. Ensures all new branches are provided required postings.
Serves as SAFE Act administrator; ensures all new hires into designated positions are registered & fingerprinted; ensures annual re-registration is completed within required window, maintains updated list for publication on websites
Oversees Spanish Fluency Program including test administration, results tracking, initial payment processing and annual renewal payment processing.
Administers Ride Share Program including gathering forms and processing payments.
Prepares and updates desk procedures.
Required Experience and Education:
Should have at least 2 to 4 years current, relevant human resources experience, excellent oral, written and presentation communication skills, ability to maintain strict confidentiality and ability to work with all levels of employees and management. Must have thorough working knowledge of HR systems, Word, Excel, Power-Point, Access, HTML and Crystal reporting. Must be highly organized and able to work in a deadline driven, frequently changing environment. Bachelor’s degree in HR or related study and Human Resources certification preferred.