Based at our Greenwood Village Home Office, you will provide high level of administrative support and coordination. 

Essential Duties and Responsibilities

• Effectively communicates with internal and external executives and board members on Senior Executive’s behalf. Researches and compiles data.
• Creates compelling reports and presentations for Senior Executives and board member review.
• Maintains a thorough knowledge of senior executive’s accountabilities, objectives, and method of operation to ensure work performed and decisions made support Senior Executive’s objectives.
• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and minutes; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives.
• Create project status reports for executives on a regular basis; spot problems, report progress, and ensure action items are addressed
• Manage costs, contracts, and invoices associated with projects and/or meetings
• Carry out special projects as assigned; projects may include researching, gathering, compiling, and presenting data; some analysis may be required
• Manage Senior Executive’s calendar and independently schedule appointments and meetings
• Screen all incoming calls; read and analyze incoming correspondence and reports and  determine their significance; respond independently exercising good judgment; interpret requests and disseminate information appropriately
• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and own initiative
• Ensure progress is being made on actionable items in Senior Executive’s absence
• Process and approve invoices and prepare and audit Senior Executives’ expense reports in compliance with company policies
• Perform numerous essential record keeping duties to organize and maintain critical confidential information
• Maintain thorough knowledge of company operations, policies, and procedures
• Take personal ownership of all tasks to ensure outstanding issues relating to Senior Executive are addressed and resolved expeditiously
• Perform general administrative duties as required

KNOWLEDGE, SKILLS AND ABILITIES

• Understand business structures of publically held companies
• Knowledge of administrative procedures and systems
• Experience supporting senior executives administratively
• Able to handle administrative tasks independently, exercising good judgment
• Organized and able to develop specific goals and plans to prioritize, organize, and accomplish desired results
• Experienced in establishing and maintaining cooperative interpersonal relationships
• Effective communicator using written and verbal forms of communication
• Able to manage one’s time and the time of others
• Advanced research skills
• Skilled negotiator
• Comfortable with confidential work
• Able to delegate tasks to other team members
• Outstanding Powerpoint presentation skills including video embedding
• Working knowledge of Concur, Microsoft Office Suite, Work Day, and Kronos