Payroll Specialist
St. Louis, Missouri
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Job Description
POSITION SUMMARY Primarily responsible for performing a variety of complex payroll functions related to accurately preparing and imputing bi-weekly union payroll. Also performs various accounting functions including preparing and maintaining a variety of systems, reports, journals, and general ledgers; assists accounting team with the processing of accounts payable along with processing cash disbursements and processing of daily cash receipts in accordance with standard Symphony accounting procedures and practices. Payroll preparation, processing and reconciliation are the primary responsibilities of this position along with various other accounting functions. Position reports to the Controller.
FUNCTIONS OF THE JOB
1. Prepares, audits, and transmits all aspects of bi-weekly union payroll via web-based payroll system.
2. Reconciles automated output to source data.
3. Prepares and calculates union dues, retirement contributions, benefit and voluntary deduction payments on a timely and accurate basis
4. Prepares payroll reports and journals; posts journals and balances general or subsidiary ledgers.
5. Performs and assists with accounts payable function as needed.
6. Verifies and reconciles daily cash receipts along with preparing bank deposits and related journal entries.
7. Interacts with union office related to requests for information and answering questions.
8. Prepares various reports regarding specific accounts and journal entries. Code documents in accordance with account listing; maintain various Accounting Department files.
9. Prepares and processes general ledger entries related payroll processing.
10. Timely responds to internal and external inquiries or requests for information and clarification of payroll information.
11. Maintains new instrument loan system including processing loan documents, developing payment schedules, reconciling and processing of payments and updating systems as needed.
12. Prepares various statements and letters to musicians related to pay calculations, summary of dues, instrument loan interest, etc.
13. Manages Grand Center parking process for Orchestra and Staff including processing payments.
14. Processes new hire information related to hiring of extra musicians in payroll system.
15. Assists accounting department team with other functions as needed.
16. Performs other miscellaneous duties as assigned.
Skills/Requirements
Knowledge: Extensive payroll knowledge using a web-based payroll system (Paylocity). Knowledge of payment processing including cash receipts, checks, reconciliation of credit cards, related to all Symphony sales systems. High attention to detail and ownership is required. Two years of college and/or equivalent work experience required.
Experience: Three (3) years advanced web-based payroll experience is absolutely mandatory. Experience with other accounting functions is desired. Must work with extreme accuracy and full accountability and ownership of assigned tasks. Heavy usage of Microsoft Word and Excel along with other systems such as Paylocity, Financial Edge, and Tessitura desired.
Skills and Abilities:
1. Ability to perform diversified duties involving use of various procedures and application to clearly prescribed standard practices.
2. Ability to meet specific deadlines as detailed by department manager.
3. Ability to plan and arrange a significant portion of own work referring questionable cases to supervisor or others.
4. Ability to work with confidential data.
5. Requires a high degree of accuracy in performance of duties.
6. Ability to communicate regularly with internal and external contacts.
7. Ability to maintain a positive work atmosphere by behaving and communicating with internal and external contacts in a manner using considerable tact required to achieve results.
