Community Manager (Part Time)

Chicago, IL (21 E. Chestnut Condominiums)

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Job Description

We are currently seeking a Part-Time Community Manager at our community at our 21 E. Chestnut Condominium association.

This position offers a Tuesday-Thursday schedule with standard business hours (9AM-5PM).

The Property Manager is totally accountable for all property operations. The purpose of the Manager is to effectively manage and coordinate persons, activities and available resources in order to accomplish property objectives as set forth by the Property Supervisor and The Board of Directors. These objectives will include maximizing property values and maintenance of the property’s mechanical systems. In addition, the Manager will train the Assistant Manager to assume all duties of the Manager in the event of the Manager’s absence.

Responsibilities:

Conduct all business in accordance with The Habitat Company’s policies and procedures, fair housing, Americans with Disabilities Act and all other laws pertaining to residential units as well as all employment laws.
The manager is required to represent the best interest of the community association.

FISCAL/FINANCIAL

In conjunction with the Property Supervisor, the Manager will assist in formulation of budgets for each upcoming calendar year. The Manager is responsible for staying within the established budget guidelines throughout the year.
Ensure that all assessments and other income are collected when due, and posted in a timely manner. Makes sure that all bank deposits are made immediately and deposits are reported to the Corporate Office on a daily basis.
To enforce collection policies and procedures as established by the Board of Directors.
Constant vendor/contractor communications concerning work scheduling, billings, vendor relations and certificates of insurance. Manager is responsible for approving and submitting all invoices to Corporate Office for payment.

ADMINISTRATIVE/OFFICE

Maintains the community association’s records.
Responsible for office opening on schedule in accordance to agreed upon hours as set forth by the Board of Directors.
Attends scheduled corporate management meeting or board meetings as required.
Maintains records on all aspects of management activity on a daily, weekly and monthly basis. Submits required reports to Corporate Office and Board on a weekly and monthly basis.
Prepare materials for organizing and participating in meetings of the community association, the board, and any committees.
Provide guidance and advice to the board and to the community association on policy issues
Manage the community association’s employees and contractors.
Ensures that owner files are complete and that completion leases is being executed properly
Purchases office supplies within established budgeted guidelines.
Payroll and invoice processing.

RESIDENT RELATIONS

Maintain positive customer service attitude.
Initiate and implement policies/procedures to maintain owner’s/resident’s communication, i.e. complaints, service requests.

SAFETY

Reports all liability and property incidents to the Corporate Office immediately. Insures that all worker’s compensation claims are reported and proper paperwork is completed.
Prepares and maintains all emergency procedures and plans.

GENERAL

Performs any additional duties or tasks as assigned by the Property Supervisor.
Preparation of periodic newsletter.
Dealing with and assisting sellers and prospective buyers.
Dispute resolution/rules enforcement.

PERSONNEL

Hires, terminates, trains, motivates and supervises all on-site staff in order to achieve operational goals of assigned property. This includes new employee indoctrination, annual performance reviews, review and approval of timesheets, instructing and advising on-site staff of employee procedures and guidelines.
Conducts on-going training with office staff, i.e. paperwork, workplace safety, and any other type of training that may be needed on a daily basis.
Maintains accurate payroll records as required by the Company.

Skills/Requirements

Accredited resident manager or similar designation such as the Certified Manager Community Associations (CMCA).
Bachelors Degree in Business Administration or related field.
Minimum of three years of Condominium management experience.
Must have background in supervision and successful track record of accomplishment.
Must have both physical and fiscal building knowledge.

for our future team members