Administrative Assistant
Birmingham, AL (The Park at Callington & Carlyle)
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Job Description
The position of Administrative Assistant calls for efficiency and excellence in a variety of scenarios, and the ability to work independently under minimum supervision. Organizational skills and the capacity to prioritize and make quick decisions involving multi-tasking of multiple projects are essential for this role.
Duties and responsibilities:
- Perform varied, complex, and confidential administrative duties under limited supervision, requiring a thorough knowledge of policies, procedures, and precedents.
- Screen calls and inquiries, disseminating to the Property Manager when necessary.
- Assist the Property Manager in the preparation and updating of daily, weekly, and monthly reports and resident communications.
- Attend meetings upon request.
- Perform special projects when necessary, as directed by the Manager (e.g. ordering supplies, updating insurance policies, etc.).
- Contribute ideas for maximizing results and the continued improvement of resident satisfaction.
- Field over-the-phone and in-person requests from residents and tenants, handling all requests with superior customer service skills.
Skills/Requirements
- Administrative experience required, preferably in a property management or condominium management setting.
- Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook) proficiency.
- Strong customer service skills, including exceptional verbal and written communication skills.
- Ability to juggle multiple duties/projects at once.
- Ability to communicate and handle confidential information.
"Habitat" and "The Habitat Company" refer to The Habitat Company LLC and its divisions, subsidiaries and affiliates. The Habitat Company name and logos, including "Habitat" and "habitat@home", are registered service marks of The Habitat Company LLC.