Responsibilities: Oversees and performs all Bon Appétit financial
requirements as outlined in the Accounting Manual. Inputs accounting information into the UAS system to include payroll and Ars. Ensures that all time lines are followed. Reviews weekly accounting package with General Manager. Generates all Statistic and Quarter reports, Proformas and Budgets. Handles Café coupon distribution. Checks and oversees all Bookkeeper’s work. Performs internal Café audits. Generates all Client requested reports.
Checks bookkeeper’s input of cash sales, catering and department charges, inventory, payables, CPOs, commissary and other transfers.
Inputs all payroll into the UAS system, including employee new hire information and changes.
Monitors employee vacation accrual and sick balances, paying unused sick.
Uploads all personnel information and processes to Bon Appétit via RemoteWare, following Bon Appétit’s time line.
Inputs Ars into the UAS system. Balances all department charges, catering and debit cards to zero variance on the Sales Summary.
Reviews all work and checks for errors.
Generates weekly accounting package for Account and Bon Appétit using reporting checklist.
Reviews accounting package with General Manager and makes necessary corrections.
Completes the Manager Verification Form and includes with finalized weekending package.
Discusses any accounting problem areas with General Manager.
Uploads the Flash and Weekending file via RemoteWare.
Monitors the back-up tape and verifies the daily log.
Reviews all existing systems for accuracy and updates if needed.
Creates all-site revenue tracking.
Creates Coach House summary for Account’s Accounts Payable department.
Creates all Statistic, Quarter and Yearly reports for General Manager’s review.
Balances deferred income (debit cards) to Fastech report.
Handles all Debit Card issues and Café coupon distribution.
Orders office and banking supplies.
Acts as contact for Wells Fargo Vault.
Supervision and Development of Staff
Evaluates all Bookkeeper’s accounting paperwork, ensuring proper understanding of the accounting process and systems.
Develops and trains the Bookkeeper, increasing her knowledge and understanding of the accounting system.
Guides, coaches, supports and helps the bookkeeper and Managers with accounting questions.
Promotes an open door policy, ensuring a high level of communication and understanding between the accounting department and all levels of management.
Customer Service, Staff and Client Relations
Answers the office phone, ensuring that all vendors, guests, clients and staff are treated with care and respect.
Communicates accurately, honestly and in a timely manner with Clients, vendors, Managers and Bon Appétit accounting department.