Special Assistant to the Founders of Fab

New York, NY

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Job Description

Up for the exciting challenge of spending 6 weeks assisting the founders of one of the most celebrated design start-ups in the world?

If you are smart, unique, all sorts of organized, and have the ability to get shit done, this could be the opportunity of a lifetime for you.

Fab is the fastest growing E-commerce Company worldwide, with more than 13 million members in 26 countries. We are currently looking for the right individual to fulfill a contract assignment from May 27-June 21st, with possibility of continuing on full time, as the Special Assistant to the Founders at Fab.com Inc., Jason Goldberg and Bradford Shellhammer.  

Entrepreneur Magazine

Business Insider

This is a rare opportunity to gain insight into Fab as a business, and work with every part of the Fab organization, including design partners.

To support our dynamic, charismatic and in demand Founders, the right candidate for this job will be maniacally detail focused, highly organized, able to multi-task, warm and friendly, with a positive outlook and great sense of humor.

 

Responsibilities include:

  • Scheduling
  • Schedule calls
  • Maintain schedules of in house and out of house meetings
  • Schedule and prepare materials for executive meetings, board meetings, and dinners

Travel management

  • Manage flight, hotel, award redemption, car, transportation, restaurant, spa, etc. bookings using multiple tools
  • Urgently respond to rebooking needs due to unexpected travel interruptions, in any timezone

Executive Office administration

  • Organize/coordinate CEO/CDO meetings, schedules with other execs
  • Screening phone calls, emails, appointment requests
  • Partner with office admin to mail packages and letters; track down lost packages; maintain CEO and CDO offices
  • File and track expenses reports

Personal needs

  • Planning of dinners, birthdays, vacations, other personal events
  • Schedule personal appointments
  • Run errands
  • Protect “down time”

 

 





Skills/Requirements

 

Qualifications

  • Bachelor's degree preferred or any combination of education and experience, which would provide the desired knowledge, skill, and ability to perform the variety of tasks above. ?
  • Knowledge on New York, with the ability to navigate obstacles to get things done (finding restaurants, getting show tickets, finding gifts, etc)
  • Superior attention to detail and organizational skills, with experience in keeping others organized?
  • Prior experience in a coordination or planning role advantageous
  • Must be skilled in office administration as well as Microsoft Office (Word, PowerPoint, Excel, Google mail) and internet
  • Demonstrated ability to effectively multi-task using exceptional judgment in a fast-paced environment, and maintain a flexible and positive attitude
  • Proven experience maintaining high level of discretion and confidentiality regarding all business and personnel matters
  • Strong interpersonal skills and an ability to build relationships with stakeholders at all levels of the organization?

Key Competencies for Success:

  • Action and Results Orientation
  • Agility and Speed 
  • Adaptable to Change
  • Possess effective communication skills (listening, oral, and written).
  • Exceptional ability to prioritize, multi-task and effectively adapt to change.
  • Excellent customer service orientation

 

As if working at the fastest growing e-commerce company worldwide wasn’t enough, we offer an array of awesome benefits:

  • Fab pays 100% of the premium cost for employees and 80% of the premium cost for any dependents (including spouses, partners, children)
  • We offer commuter, 401(k) and FSA plans
  • Stock options
  • Lunch everyday (yay!) 
  • Snacks, snacks, snacks!
  • Vacation is unlimited. Sick time is taken as needed.
  • Employee discount
  • The ability to be your self, and dress as you are confortable!
 
Want to know more?
 
 

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