Site Controller

OH - Cleveland

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Job Description

 

 

JOB TITLE:

Site Controller

DATE CREATED:

 

EXEMPT STATUS:

Exempt

DATE REVISED:

 

REPORTS TO:

General Manager or Resident District Manager

APPROVED BY:

 

 

 

POSITION SUMMARY:

 

A Site Controller for Bon Appétit Management Company oversees and performs all account financial requirements per Bon Appétit Management Company standard practices. Inputs accounting information into the RMS system to include payroll and ARs.  Ensures that all time lines are followed.  Reviews weekly accounting package with General Manager.  Generates all statistic and quarterly reports and budgets.  Handles Café coupon distribution. Checks and oversees Bookkeeper’s work. Performs internal Café audits.  Generates all Client requested reports.

 

 

MAJOR DUTIES/FUNCTIONS/TASKS:

 

Financial Management

  • Checks bookkeeper’s input of cash sales, catering and department charges, inventory, payables, CPOs, commissary and other transfers.
  • Inputs all payrolls into the RMS system, including employee new hire and changes.
  • Monitors employee vacation accrual and sick balances and ensures managers weekly submit STAFF time sheet confirmation report signed by every employee ,
  • Answers payroll questions from managers and hourly staff.
  • Follows company time line in uploading all personnel information and processes to Bon Appétit Management Company via CPM,
  • Reviews all work and checks for errors.
  • Generates weekly accounting package for Account and Bon Appétit Management Company using reporting checklist. 
  • Reviews accounting package with General Manager and makes necessary corrections.
  • Reviews completed weekending file with General Manager or Resident District Manager.
  • Discusses any accounting problem areas with General Manager.
  • Monitors the back-up tape and verifies the daily log.
  • Reviews all existing systems for accuracy and updates if needed.
  • Creates all-site revenue tracking.
  • Creates all Statistic, Quarter and Yearly reports for General Manager’s review.
  • Handles all Credit and Debit Card issues
  • Acts as contact for Vault.

 

Supervision and Development of Staff

  • Evaluates all Bookkeeper’s accounting paperwork, ensuring proper understanding of the accounting process and systems.
  • Develops the Bookkeepers’ knowledge and understanding of the accounting system.
  • Guides, coaches, supports and helps the bookkeeper and Managers with accounting questions.
  • Promotes an open door policy, ensuring a high level of communication and understanding between the accounting department and all levels of management.

 

Customer Service, Staff and Client Relations

  • Answers the office phone, ensuring that all vendors, guests, clients and staff are treated with care and respect.
  • Communicates accurately, honestly and in a timely manner with Clients, vendors, Managers and Bon Appétit Management Company accounting department.
  • Attends weekly staff meetings, communicating accounting issues. 

 

Overall Management

  • Teaches and follows the BAMCO philosophy and culture of friendly and attentive service, respectful treatment of vendors, customers and staff.
  • Supports executive management decisions while promoting a team spirit.
  • Performs any duties assigned by the General Manager.
  • Adheres to all corporate and client policies and procedures.

 

Note:  Job duties are subject to change as needed.

 

 

POSITION OBJECTIVES:

In the performance of their respective tasks and duties all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision.
  • Interact professionally with other employees, customers and suppliers.
  • Work effectively as a team contributor on all assignments.
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

 

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Has a minimum of three (3) years general accounting work. 
  • Able to speak clearly and listen attentively to staff, peers, supervisors, guests and client.
  • Has a working knowledge of Microsoft Word, Excel and Power Point.
  • Strong passion for great food.
  • General culinary knowledge of basic kitchen practices, protocols and procedures.
  • Ability to follow all Bon Appétit Management Company Health & safety standards.

 

 

 

CERTIFICATES, LICENSES, REGISTRATIONS:

  • Minimum of four (4) years college education, bachelor's degree in accounting or business preferred.  In place of a degree, a minimum of 5 years professional experience.
  • Online Sexual Harassment Training
  • Wage and Hour Training

 

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

  • Stand, sit, talk or hear. 
  • Walk; use hands or fingers, handle, or feel; reach with hands and arms. 
  • Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

 

LANGUAGE SKILLS:

  • Ability to read, understand and speak English to perform essential functions of the job.
  • Ability to speak and write clear, professional and efficient correspondence in email and over the phone. 
  • Ability to effectively present information in one-on-one and small group. situations to customers, clients, and other employees of the organization.
  • Ability to lead groups in training classes covering basic industry topics.

 

ACHIEVING LEADERSHIP IN THE FOODSERVICE INDUSTRY:

 

Bon Appétit Management Company is a diversity growth-oriented organization. Our goal is to provide fair and consistent treatment and equal growth opportunities for all employees.  EOE & AA Employer M/F/D/V

 

 

AUTHORITY:

 

This position directly supervises hourly employees of diverse background and skill level.  

 

EMPLOYEE ACKNOWLEDGEMENT: ____

Skills/Requirements

 

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

  • Stand, sit, talk or hear. 
  • Walk; use hands or fingers, handle, or feel; reach with hands and arms. 
  • Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

 

LANGUAGE SKILLS:

  • Ability to read, understand and speak English to perform essential functions of the job.
  • Ability to speak and write clear, professional and efficient correspondence in email and over the phone. 
  • Ability to effectively present information in one-on-one and small group. situations to customers, clients, and other employees of the organization.
  • Ability to lead groups in training classes covering basic industry topics.

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