HR Administrator
New York, NY
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Job Description


Fab’s mission is to help people better their lives with design.

More than 11 million people around the world use Fab to discover everyday design products at great prices, to connect with the world’s most exciting designers, and to share their favorite design inspirations.

Fab is looking for a HR Administrator to provide administrative support to the People Team. This exceptionally organized individual will have a specific focus on employee record management; policy administration, benefits related processing, and VISA/Immigration administration.

Responsibilities include:


  • Document and update department procedures on an ongoing basis.
  • Draft letters for employee references, verifications, transfers, short term assignments and leaves of absence.
  • Copying and documenting all legally required documents:  documents required for I-9; scanned on first day available, uploaded into Trinet during I-9 verification process
  • Maintain all employee files, including new hire, referral forms, vacation requests, employee action forms, and termination paperwork
  • Respond to unemployment claims and manage relationship with outside vendor.
  • Track and coordinate global policy compliance administration
  • Coordinate termination processes and work with relevant departments to process terminations.
  • Manage relationship with Benefits vendor.
  • Work with relevant departments to coordinate administrative aspects of inter-company transfers.
  • Coordinate department responses to Legal and Audit requests.
  • Coordinate regular I-9 Compliance and FICA status audits.
  • Ensure employee records are scanned and filed
  • Schedule department meetings and process invoices.
  • Assist in processing of non-immigrant and immigrant visas for employees.
  • Work with attorneys, manager, recruiters and candidates/employees on visa issues.
  • Schedule exit interviews, and other appointments as needed


  • Bachelor's degree with a minimum of 2 years of work experience.
  • Prior experience in HR field preferred.
  • Prior experience with visa processing preferred.
  • Ability to prioritize and handle multiple tasks.
  • Management of highly confidential inform
  • Organized and process driven
  • Strong administration and communication skills